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6 master tricks to be a Microsoft Word expert

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aariya
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8 months agoBusy5 min read

Who has never ranted because of Microsoft Word, a symbol of bureaucracy? Here we offer you 6 tricks and tips to control the Word 2010 and Word 2013 versions.

The Microsoft Word office suite is not all happiness. From students to office workers, to those who start with computers, no one can pass Word. Over the years it has become the reference in terms of editing texts, to the detriment of its detractors. You can Purchase Microsoft office For Mac from here.

For those who are not familiar with Microsoft Office or for those who want to know more about text editing, we present 6 editing options to become a Word professional.

Adjust copy and paste settings by default in Word

Mix two fonts, different line spacing, changing text colors: Pasting elements from one file to another in Microsoft Word can be a nightmare.

When you right click before you paste the text, Microsoft Word proposes three paste options: Keep original format, Merge format, Keep only text.

By default, the program preserves the source format when you use the Ctrl + V command.

Luckily, there is a way to modify the way texts are copied and pasted , from Advanced Options . The key: modify the default behavior of Windows so you do not have to do it every time you paste a text.

To always adapt the imported text to the format of the Word document, you must activate the option Keep only the text as default. This will make it much easier to paste elements from other documents .

To do so, click on File, top left, Options , and then on Advanced Options . Go to the Cut, copy and paste section. Choose the option Keep only the text and click on OK.

Hand-adjust line spacing and spaces between paragraphs

In Microsoft Word, adjusting spaces between paragraphs accurately using just the Enter key is not possible. But there is another way to do it ...

Imagine that you want to adjust the appearance of your CV ... let's see how to adjust the spaces between your paragraphs by hand.

Select the part of the text you want, making sure that this selection includes space, right click and then click on Paragraph .

Choose the option Spacing within Sangria and spacing. Here you can manually adjust the spaces that precede and follow each of the two paragraphs.

Modify how to change from uppercase to lowercase in some clicks

In addition to being able to shift to uppercase in one click, the Modify case option you the option to capitalize one letter of each word or the first of each phrase.

Select the words you want to format (if it's a single word, just put the cursor over it). Go to the Office home tab, then click on the small Aa icon .

You will see a list with 5 options : Capitalization at the beginning of each sentence, Capitalization , First letter of each word in capital letters and Inverting uppercase/lowercase. Choose the format that suits you.

Automatically create a table of contents

To create a practical table of contents to consult in Microsoft Word, there is no great mystery. You need to respect the different styles proposed by Microsoft Office and, before creating any document, remember to think about the structure of the complete text.

Title 1, body of the text, subtitles: the predefined styles are clear and should not pose big problems.

It is time to create your own table of contents . To do so, click on the place where you want to place the page (usually after the cover or at the end of the document). Then click on References , and then on Table of contents to select an automatic table.

Move entire paragraphs without any problem

Using the different styles of Word correctly allows you not only to create tables of contents in a few clicks, but also to move whole paragraphs without affecting the layout of the document at all. The solution is called Scheme . Let's see how it is activated below.

Under the View menu , click Schema .

Besides offering an overview of the final document , this screen allows you to move whole paragraphs without affecting the format. In other words, you can rearrange titles and text up or down.

Delete the menu that appears when you select a text

Among the usual elements in Microsoft Word, is the small toolbar that opens automatically each time you select a text.

The menu offers shortcuts to the most common editing options: size, color, etc. On paper, it seems very practical, but when it comes to using it, it is difficult to know what that menu is, how long it is visible or where it is necessary to aim for it to open.

That is why if you want to get rid of the menu, you can: click on File, Options, then on General. There, uncheck the Show toolbar when selecting box . And ready.

Knowing these 6 edition tricks for Microsoft Word should allow you to gain precious minutes . With a little luck, and tricks like these, it is possible that your CV or your cover letter makes the difference.

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